When you’re a faithful Office 365 user, you may be impressed with its automatic backup functions. Like most business owners, you probably dread the consequences that come with losing large amounts of data. Because of this, you’ll take comfort from knowing that Office 365 automatically backs up.
But, can you be sure that Office 365’s automatic functions are enough to protect you? We’re here to argue that it isn’t. If you’re going to keep your data safe, you need to use a third-party backup solution. Before you begin hunting for a third-party backup provider, you should learn more about why doing so using a third-party provider is necessary.
Microsoft can’t help when human error is at play
When you installed Office 365, you probably learned about the way Microsoft protects your data. If a natural disaster hits their offices or if there’s an operating system error, your data remains safe.
Although Microsoft’s protection is useful, it doesn’t guard you against human error. When someone in your team mistakenly deletes a critical file, Microsoft’s efforts won’t protect you against the loss. By now, you may be thinking that the recycle bin is a good point of recovery. While that’s true in some cases, your files only remain there for 93 days. As a result, if it takes you longer than that to notice the deletion error, your important information is lost forever.
Your employees won’t interact with the third-party storage
When you use third-party storage for your data, your employees can’t inflict human error on it. Only the provider’s staff will come into contact with it. As that contact involves fewer people and it isn’t as constant, it significantly reduces the risk of a massive loss. Consider using a third-party provider that offers cloud-based services, as you’ll also reduce the risk of other disasters affecting your data. If you’re still not convinced, consider the fact that office applications “are the most commonly exploited applications worldwide.”